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OSHA Revises Workplace Injury and Illness Recordkeeping and Reporting Requirements

- September 2014

On September 11, 2014, the federal Occupational Safety & Health Administration (OSHA) announced updated occupational injury and illness reporting and recordkeeping requirements. To view the News Release issued by the U.S. Department of Labor announcing this OSHA action, please go to: https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=NEWS_RELEASES&p_id=26673

The newly revised final rule (go to: https://www.osha.gov/recordkeeping2014/NAICSReporting.pdf) does two key things:

Conversely, to view OSHA’s list of newly-covered industries, go to: https://www.osha.gov/recordkeeping2014/reporting_industries.html)

Previously based on the Standard Industrial Classification (SIC) system and Bureau of Labor Statistics (BLS) data from the mid-to-late 1990s, the new list is based on the North American Industry Classification System (NAICS) and more recent BLS data. Important note: the revised final rule continues to exempt from this requirement any employer with 10 or fewer employees regardless of industry classification.

  • Expands the list of severe work-related injuries that employers must report to OSHA by requiring the reporting within 24 hours of all work-related in-patient hospitalizations, amputations and loss of an eye. Previously, employers were required to report the hospitalization of three or more workers within eight hours. There was no requirement regarding amputations or eye losses. Important note: all employers, whether or not exempt from the requirement that it routinely keep OSHA injury and illness records, must report work-related fatalities within eight hours and hospitalizations, amputations and eye losses with 24 hours.

The revised rule goes into effect and applies to establishments located in states under the jurisdiction of OSHA on January 1, 2015, and in State Plan States (i.e., those states that operate their own safety and health programs) on that date or as soon thereafter as possible.

For more information including links to helpful fact sheets, please go to: www.osha.gov/recordkeeping2014